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      Planning and Design

      • Obtain from client all necessary information relating to inital design process by means of meetings and telephone conversation
      • Survey site for the work stage
      • Research possible constraints and apply for any preliminary consent if necessary
      • Prepare and present site arrangement report to client
      • Co-ordinate with building management office
      • Take over site with client and follow up defects
      • Analyse clients organization, operation, work flow and related requirement
      • Measure existing furniture, machinery and equipment for integration into new site
      • Prepare preliminary layout plan design for client comment and input
      • Arrange for electrical and mechanical services and air-conditioning installations to be integrated into oversall design
      • Prepare finalized layout plan, reflected ceiling plan, sketch elevatioms, prespectives, colour schemes, sample boards, furniture designs, samples of furniture and lighting fitting etc...
      • Co-ordinate with telecommunication and computer companies concerning system integration and installation
      • Submit-finalized layout plan to building management office and in-house contractors for fire services installation and mechanical and electrical services
      • Calculate electricity power consumption for appropriate MCCB main switch
      • Estimate total contract sum upon finalized design

      Tendering

      • Prepare working drawings and specifications to give full description of construction; Produce schedules of furnishing with related explanatory drawings to ensure accurate tendering
      • Negotiate tendering and contract procedure and particulars with client and prepare list of tenders; select shourt list and obtain clients agreements
      • Send to client copies of all documents and confirm that contents are accurate as a basis for tenders
      • Arrange for contractors to have access to site
      • Arrange pre-tender meetings with suppliers / contractors if and when appropriate: issue tender documents; Answer any queries raised by tenderers; and inform all tenders of any resultant changes
      • Arrange for opening of tenders and confirm that they are submitted correctly
      • Report to client on cost and program results
      • Prepare contract documents

      Project Management

      • Undertake the administration of the contract in accordance with the agreement made between the contractor and client
      • Prepare working schedule and check the progress of the project
      • Inspect quality of work to ensure adherence to the standards defined by the contract documents
      • Organize and regular site meetings to included client, when he is needed
      • Inform client of all changes that materially affect the design, program, contract program and possible variation costs
      • Initiate appropriate actions for commissioning and testing mechanical and engineering installations and services
      • Check contractors insurance and inform client of his insurance obligations
      • Act on behalf of the client to design and negotiate the price of additional items with contractors
      • Vist contractors premises as required to check off-site preparations
      • Hold handover meeting and issue formal notice of practical completion
      • Arrange for any urgent maintenance work after completion
      • Carry out final inspection of works and if satisfied authorise release of retention sum
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